PROPOSAL - AFRICAN WOMEN'S ASSOCIATION
WELCOME NOTE
Dear African Women’s Association,
Thank you for taking the time to discuss your digital marketing needs and business goals with us. We are confident that we will be able to deliver outstanding results and that too, on time and within budget.
The introductory meeting that we had was insightful and forms part of our ‘Research’ process. We’re excited about bringing your vision to reality through a powerful online presence and learning management system and top notch collaboration and support.
To add to this, we all have witnessed first-hand how quickly things can turn around, and based on world events and trends, we highly recommend building your digital presence sooner rather than later. Note that the focus of all of our work would be conversion optimization so that you’ll benefit not just from an online system, but an online system that works for you. Being ‘conversion-focused‘ is our fundamental philosophy simply because the world has changed dramatically and will continue to do so in a shorter time-frame. Businesses who ignore the ‘digital age’ that we live in, in which billboards and flyers are not noticed because everyone’s looking at his or her phone, will feel the brunt of the blow to their sales efforts very quickly.
This website design proposal outlines the scope of services we offer, delivery timeline and your investment.
We are available to answer your questions regarding the proposal.
We look forward to welcoming you and to demonstrating our expertise to deliver desired results.
RESEARCH
Though some information has been provided so that this proposal can be drafted, research will continue into Phase 1 and onwards as we better understand your business, your business goals, your customers and their expectations and behaviour, and how your website factors into all of it. We’ll also look at the competitive landscape to establish context and benchmarks for how your site should function and then improve on that. This stage will give us the foundation for moving forward with just the right recommendations for optimization of your new website and digital marketing strategy. As mentioned, some degree of research has been already done via our introductory meeting, and we have been presented with preliminary information which will aid in Phase 1- website design and construction works.
REQUIREMENTS
As per our discussions, an online school/portal/platform to facilitate approximately 1200 to 1500 primary school students is required along with an online meeting software to accommodate simultaneous meetings and subsequent recordings. The online portal must be able to facilitate multiple media formats to facilitate learning.
SYSTEM BUILD
Powerful WordPress Frontend: A WordPress front-end will provide you with the most flexible front-end for marketing instead of something with limited functionality. Additionally, the front-end will integrate seamlessly with the learning system.
Integrated, Powerful Learning Management System: We’ll create impressive online courses, without restrictions and with advanced functionalities:
- Built for Focus: Your very own branded learning portal creates a distraction free environment for learners.
- Advanced Quizzing: Eight question types, custom messages, question banks, and more!
- Dynamic Content Delivery: Drip-feed lessons, require videos to be viewed, linear and open progression, etc.
- Access Prerequisites: Set access to courses, lessons, and quizzes based on a set of prerequisites.
- Automated Notifications: Automatically trigger e-mails based on actions learners take (or don’t take) in a course.
- Badges & Certificates: Award official certificates based on quiz performance, completing a course, or both!
- Discussion Forums: Encourage conversation among learners by adding a course specific discussion forums.
- Course Points: Award points to learners as they complete lessons and allow learners to unlock new content.
- Leaderboards: Award and display the learners who obtain the best scores on quizzes in your courses.
- Assignments: Require assignment submissions before learners can continue to the next lessons.
SCOPE OF WORKS
Mobile-Responsive Web Design & Construction and SEO
We’ll build and present a draft website template which will include the basic pages (Home, About Us, Contact Us) and any additional pages that are required. A button will link to a protected, subscriber-based learning management system or learning portal.
Phase 1: In this phase we will construct a Draft 1 incorporating your vision and the material you would have provided (or requested) in accordance with your vision or ‘wireframe’. During this phase you will be able to easily provide us with feedback via our convenient and powerful website feedback tool.
Please note that our monthly maintenance fee caters for unlimited superficial revisions and system maintenance. Any major feature updates/upgrades/requests and overhauls will warrant an additional cost.
Phase 2: Tweaking draft 1 to your liking to prepare a Minimum Viable Product for launch.
Phase 3: Test Launch. Though ‘testing’ will be a constant element of every phase, we recommend a ‘harder’ test with ‘beta’ visitors/users to ensure that all systems are firing properly and ready for a full launch.
Phase 4: Full Launch.
Phase 5: Testing, Observations & Feedback
Phase 6: Continuous Maintenance & Optimization.
Depending on the client and the size of the project, some of the above phases may overlap or merge into a single phase.
Lead Generation Tools: Your website system would be equipped with the ability to effect lead generation tools like pop-ups, banners and slide-ins.
Email System Integration: We’ll set up an integrate an email autoresponder for you with Mailchimp which will have a 2000 subscriber limit.
Search Engine Optimization (SEO): A SEO optimized website will be built from Day 1 and be optimized over time.
Mobile Responsiveness: Mobile responsiveness is a standard feature of all of our websites since more and more traffic is moving to mobile over time.
As a bonus, we’ll be ready to render advice on ex-website marketing strategy e.g. social media strategy. It is worth reiterating that we’ll build not only a website which positions you professionally and immediately places you above other marketers who have only a Facebook page, but a powerful marketing tool with lots of potential. As with any tool, if it is not used, you will be forgoing a lot and leaving a lot of money on the table.
TIMEFRAME
| PHASE | WEEK |
|---|---|
Phase 1: Build Draft 1 | Week 1 |
Phase 2: Tweak Draft 1 to Draft 2 | Week 2 - 3 |
Phase 3: Draft 2 Test Launch | Week 3 - 4 |
Phase 4: MVP Full Launch | Week 4 - 5 |
Phase 5: Testing, Observations & Feedback | Week 5 |
Phase 6: Continuous Maintenance & Optimization | Week 6 & Ongoing |
YOUR INVESTMENT
| DESCRIPTION | PRICE |
|---|---|
WordPress Website | $450/yr. |
Integrated Learning Management System | $229/yr. |
Set Up Fee (Discounted until proposal expiry date) | $697* (Adjusted due to proposal expiry) |
Zoom Subscription (The Client's Undertaking) | $54/mth. |
Monthly Maintenance | $127/mth. or $177/mth.** |
TOTAL UPFRONT COST | $1376 (Adjusted due to proposal expiry) |
* Set up of system with 1 to 3 functional courses. The initial discount that we apply on the proposal is the deepest discount that can be offered (50%) and will expire when the proposal expires at which time the set up fee will revert to our normal pricing (i.e. at least double).
** Monthly maintenance to us to keep your system updated and monitored: USD$127/month (or USD$177 per month so you never have to pay annually to renew your tools and licenses. NB: Paying annually, may mean paying a higher and higher renewal fee over time as the cost of the tools usually trend upwards).
The total budget for this project: USD$1019 in month 1, then USD$127/mth or USD$177/mth thereafter.
WHY CHOOSE US
We design simple, compelling, and functional websites that make it easy for your visitors to quickly find what they’re looking for. Our conversion-focused approach is all about creating an online experience that transforms users into customers and customers into ambassadors.
We do this by listening to you, understanding your target audience, and putting our extensive online knowledge to work on a plan that will improve your business goals and change the way you think about the potential of your online presence.
NEXT STEPS
Accept the proposal by reading/understanding the content on our Terms and Conditions page and by making your payment.
Once you have reviewed and you’re fine with the proposal and you have read and understood our Terms and Conditions, click on the button below to enter your ‘electronic signature’ and make your payment. When you click on the button, a confirmation form will pop up containing information fields which serve as your electronic signature as explained in the form’s statement. The form also contains a button which will direct you to our secure payment gateway through which you can make your payment via Paypal or credit card.
If you have any questions at all, please let us know. We’re happy to clarify any points and there may be some items that we can sort out together. We’re committed to finding the best way to work together.
- Once you feel confident about everything and are ready to move forward, one of your signatories must click on the button below and complete the process to accept the proposal/agreement.
- Once we receive notification of your acceptance/payment, we’ll contact you shortly thereafter to sort out next steps and get the project rolling.
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N.B.: We allow a sufficient amount of days for you to carefully review the proposal since we understand that these things can’t be rushed. Within this time-frame, we have factored in a 50% ‘action taker discount’, an added incentive to urge all parties involved to action since we respect your time and we’d hate to unnecessarily prolong the proposal phase.
Proposal & Action Taker Discount Expires In
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